Administrative Assistant

Job Description

Daily:

  • Make sure the office is presentable at all times
  • Onboard New Agents per onboarding checklists
  • Opening and Closing Checklists
  • Setting up interviews through MP’s email and texts, following up on new agent applications as the MP
  • Off-board agents if an agent leaves
  • Distribute Mail daily
  • Any maintenance issues that come up
  • Office Equipment
  • Commission Check Processing
  • Listing Coordination
  • Transaction Coordinator
  • Greet clients and Offer Refreshments
  • Assist Agents with form corrections, tracking down commission checks
  • Creating Facebook Ads
  • Handle contracts and disclosures  
  • Ensuring that all documents are completed in the proper time frame
  • Communicating updates to every party involved in the transaction 

Weekly:

  • Order supplies
  • Spot Check Cleaning Company’s Work
  • Pay Bills
  • All Marketing agreements are up to date/ Add any new ones
     

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